Sample Chapter Constitution

This is a sample constitution for Webb Society chapters. Chapters are encouraged to adapt this document to suit their local needs and campus policies.

Customize Your Chapter’s Constitution


This sample constitution provides a flexible framework to help you establish clear goals, leadership roles, and membership policies for your Webb Society chapter. Use it as a starting point and adapt it to meet your school’s needs and values.

Download Sample Constitution (Word Doc)

Preamble

We, the members of the Walter Prescott Webb Historical Society, in order to promote interest in the history of [Institution Name] and [County Name] County; support the [Museum Name] through exhibitions; assist in collecting historical resources for the Texas section of the [Library Name] Library; and work with the [County Name] County Historical Commission to identify and preserve historic landmarks, do hereby establish this constitution for the Webb Society Chapter of [College/University Name], [City], Texas.

Article I – Name

The name of this organization shall be the [Chapter Name] of the Walter Prescott Webb Historical Society.

Article II – Membership

Membership is open to all students, faculty, and staff of [College/University Name] who are interested in Texas and local history. Former members may retain membership by paying current dues.

Article III – Dues

Chapter dues shall be [insert amount or “none”]. Members are encouraged to subscribe to the Southwestern Historical Quarterly and Touchstone.

Article IV – Officers and Their Duties

  • Section I. Officers shall include: President, Vice President, Second Vice President, Secretary, Treasurer, Reporter, and Historian. Additional officers may be appointed as needed.
  • Section II. The President shall lead meetings, appoint committees, and oversee chapter functions.
  • Section III. The Vice President shall lead in the President’s absence and organize programs.
  • Section IV. The Second Vice President shall coordinate membership and publicity.
  • Section V. The Secretary shall maintain meeting records and membership lists.
  • Section VI. The Treasurer shall manage dues and chapter finances.
  • Section VII. The Reporter shall submit updates to local and campus media.
  • Section VIII. The Historian shall document chapter activities and preserve archival materials.

Article V – Elections

Officers serve one-year terms. A nominating committee shall present candidates, with additional nominations accepted from the floor. No officer may serve consecutive terms in the same role.

Article VI – Meetings

The chapter shall meet regularly during the academic year, excluding summer. At least two field trips should be held annually.

Article VII – Resignations

Resignations must be submitted in writing to the President.

Article VIII – Amendments

This constitution may be amended by a two-thirds vote of members at any regular meeting.

Article IX – Attendance

Members are expected to attend meetings regularly. One unexcused absence per semester is allowed. Members must notify an officer in advance of an absence.